Frequently Asked Questions about Submissions

 
How do I choose which proposal format to submit?
The Congress is recruiting proposals in several formats. The following are descriptions of what is being sought for each type of session, for use in selecting the appropriate type of submission.
 
Main Congress Sessions
Congress sessions will be scheduled for 60, or 75 minute presentations.
Symposia: Symposia sessions are intended to be formal presentations on the “state of the science” of a particular area. Typically, sessions will have two to four presenters, representing at least two different institutions. Each speaker should usually limit their presentation to 20 minutes, to allow adequate time for questions. The individual proposing the session may be the moderator or a speaker and is responsible for coordinating the session and serving as a contact person for the session.
Discussions: The discussion sessions are intended to provide diverse perspectives of research approaches, questions, methods and/or applications in integrative medicine and health as well as opportunities for discussions of topics related to challenges, controversies, or innovations in integrative medicine and health research. A variety of formats is possible for these sessions, including panel discussions, and Oxford or other style debates. Organizers are encouraged to think creatively about ways to engage the audience and include diverse viewpoints. Typically, sessions have two to four presenters, representing at least two different institutions. These sessions have more emphasis on presenting differing points of view than symposia, and greater emphasis on interaction with the audience and more opportunity for audience participation.
Workshops: The workshop format should focus on skill building, in contrast to other main conference sessions. The application needs to clearly state the skills that will be targeted, and how they will be conveyed to participants. The format of these sessions is often "hands-on," where participants will learn a new and practice approach.  Each workshop will be led by one presenter/group of presenters who will usually provide more limited formal presentation than in other formats, with greater opportunity for questions and/or practice of a particular skill. In contrast to pre-conference workshops, main session workshops need to tightly focused and fit in a 90 minute or shorter time period.
 
Research Scientific Abstract Submission
Scientific abstracts must present original data. Abstracts can be submitted in one of the following content areas:
  • Basic Science
  • Clinical Research: Acupuncture and Traditional Chinese Medicine
  • Clinical Research: Herbs and Supplements
  • Clinical Research: Manual Therapies
  • Clinical Research: Mind-Body
  • Education Research
  • Health Services Research
  • Research Methodology
  • Other
Abstracts are limited to 300 words and must follow the following format: Purpose, Methods, Results and Conclusions.
Abstracts will be evaluated based on the data included in the abstract and need to be based on available data. Statement such as “data will be available at the meeting” will typically lead to rejection of an abstract.
Accepted abstracts will be selected for 15-minute oral presentations (10-minute presentation with 5 minutes Q&A) or for presentation during a poster session.
Abstracts are presented by an individual, typically the submitting author.
 
I want to submit a session proposal that I will lead alone. Will this be accepted? 
Submission of sessions led by a single individual are allowed, but will only be accepted if there is exceptional merit and a clear rationale for being conducted by a single individual. The Program Committee encourages presentation of different points of view and research perspectives in conference sessions. Few sessions led by a single presenter have met the quality criteria sought by the Program Committee. In addition, sessions that focus on promoting the work or opinions of a single individual are discouraged.
 
Can I choose which day my session is presented? 
Putting together the schedule for the conference is a complex process that requires attention to many considerations. We ask that presenters for main conference sessions be available to present the session during any of the three days of the meeting. In special circumstances, the Program Committee will try to address very specific needs of session organizers, but in general it is not possible to develop the conference schedule around the preferences of each session organizer.
 
Will my session be eligible for CME credits?
The Congress intends to have each session (with the exclusion of ancillary meetings) eligible for CME certification, including those sessions held over the lunch period. 0.25 of a credit is received for 15 minutes of participation in a session.
 
How are presentations selected?
Please be aware that we anticipate being able to accept less than half of session proposals being submitted, based on past experience. Due to the level of interest in presenting sessions and the constraints of the conference schedule, some worthy proposals may not be accepted. All proposals and abstract submissions will undergo extensive review by members of the Program and Scientific Review Committee. Following the suggestions for choosing the appropriate session format, and ensuring that all the items on the application materials are carefully addressed will increase that chance of acceptance.  Selection will be determined by the Program Committee on the basis of:
  1. Scientific quality
  2. Appropriateness of the format
  3. Relevance to research in integrative medicine and health
  4. Space availability
 
What can I do to increase the chance that my session proposal will be accepted?
In addition to carefully following the directions for proposal submission and ensuring that requested items of information are well addressed, the Program Committee encourages submissions that have high scientific standards and clear potential to advance the overall field of integrative medicine. Conveying how the session will contribute to the field will increase the chance of acceptance. The Program Committee encourages submissions that encourage innovative thinking in the field. Lobbying individual members of the Program Committee is discouraged.