Presentation Guidelines

 

Oral Abstract Presentations

Oral abstract presentations are scheduled for 10 minutes plus 5 minutes for questions and answers, unless otherwise specified in the abstract disposition notice.
 
Please sit towards the front of the room in the session in which you present. The session chair will introduce and monitor the length of your presentation.
 
All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.
 
All presenters must use the laptop computers provided by the conference. Computers will be equipped with Mac and PC software. Presentations should be submitted on a USB stick to the speaker check-in room based on the scheduled outlined below. Personal laptops may not be used.

 

Speaker Check-In for Oral Abstract Presenters

All oral abstract session presenters must upload their final presentation prior to presenting during the designated days and times noted below. The schedule is in place to ensure that all sessions run smoothly. Failure to submit your presentation on schedule could result in errors and/or missing information in your presentation. This does NOT apply to non-abstract presenters.
 
Computers are provided for oral abstract presentations in each session room and are equipped with the latest software for Macs and PCs. Personal laptops may not be used in the session room or to transfer files during speaker check-in. Presentations must be submitted on USB stick during speaker check-in. PowerPoint and Keynote are the acceptable presentation formats.

 

If Your Presentation                      You Must Upload Your Presentation During This
Date is…                                            Speaker Check-In Day/Time:
Wednesday, April 29                        Tuesday, April 28 between 9:00 – 15:00
Thursday, April 30                            Wednesday, April 29 between 7:30 – 13:30
Friday, May 1                                     Thursday, April 30 between 7:30 – 13:30

 

NOTE: There is NO Speaker Check-In time on Friday.

 

Poster Presentations

Posters will be displayed in the Hope Ballroom of the Hilton Cleveland. Each poster will be presented at one of the two poster sessions, and the schedule is listed below. 
  • Wednesday, April 29
    • 06:30 - 07:30                      Poster Session 1 Install
    • 17:30 – 19:00                     Poster Session 1 - Odd-numbered posters presented
    • 19:00 – 19:30                     Poster Session 1 Dismantle
  • Thursday, April 30
    • 06:30 – 07:30                     Poster Session 2 Install
    • 17:30 – 19:00                     Poster Session 2 - Even-numbered posters presented
    • 19:00 – 19:30                     Poster Session 2 Dismantle
Note: Posters not removed during the designated dismantle times listed above will be discarded.
At least one of the authors must be present at the poster during the presentation session designated for the poster topic.

 

Format Requirements

  • Poster presentation space is limited to the dimensions of 112 cm x 112 cm (44 in x 44 in). Dimensions are listed width x height.                                                   
  • Posters should be easily read at a distance of 1.5 meters (see Components and Design of a Poster one page 2 for font sizes).
  • A poster printed on one large sheet of matte or semi-gloss paper is encouraged.
Layout: 
  • Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
  • Poster numbers will be provided onsite and will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double space lines of text.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.

 

Components and Design of the Poster

The heading comprises a title for the research project, author names, and author affiliations (including city and country). Headings have more impact in a sans serif font such as Helvetica or Arial.

 

Title (no smaller than 72 points, preferably in a sans serif font)

Author names (no smaller than 36 points, preferably in a sans serif font)

Affiliations (no smaller than 26 points, preferably in a sans serif font)

 

Abstract:                   
The abstract summarizes the main results succinctly.
Body:                          
The body text of the poster will describe background, methodology, results, and interpretation. Body text should be no smaller than 16 points and preferably in a serif font such as Times New Roman or Garamond.
Graphics:                 
The graphics are essential for an effective poster. Include captions below each graphic. Captions for graphics should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.
Conclusions:           
Conclusions should be clear and succinct and provide "take home" messages.
 
Questions? Contact the conference planners at Rainey@conferencesolutionsinc.com or call 503.244.4294 ext.1002.